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Forms › Seller Information Sheet

Seller Information Sheet

Congratulations on your pending sale. This is what lets us order payoffs early instead of the week of closing.

Complete the sheet below and our team receives it immediately — no printing or scanning. If you would rather complete it by hand, email us at shola@closinglawfirm.com and we will send you a copy.

Prefer to fill it out by hand?Download the PDF, complete it, and email it back to shola@closinglawfirm.com or bring it to closing. The PDF includes the Social Security number fields that we deliberately leave off the online form.
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About the seller(s)

Your security matters. Please do not enter Social Security numbers, loan account numbers or other sensitive identifiers on this online form. We collect those through a secure channel before closing.

Contact information

Citizenship & FIRPTA

If you are a foreign person, the sale may be subject to FIRPTA — the Foreign Investment in Real Property Tax Act. Generally 15% of the sale price is withheld from your proceeds at closing and remitted to the IRS unless an exemption applies or a withholding certificate is obtained in advance. Tell us early; this changes your net and it is not something to discover at the table.

Title history

We ask about recent work because an unpaid contractor or supplier can file a lien on the property after you close. Georgia allows time to do it, so we address it before you are paid rather than after.

Closing

For a mail-away closing your documents must be signed before a notary public. Personal or family notaries cannot be used.

Existing mortgages & liens

Please also complete the payoff authorization. Your lender will not release a payoff figure to us without your written consent, and that is the single most common cause of a delayed closing.

Homeowners' or condominium association

I understand that I am responsible for any fees the association charges to produce a closing letter or statement of account, and that these fees are deducted from my proceeds at closing.

Existing title policy & survey

If you have either, please upload them below or email copies to shola@closinglawfirm.com. An existing owner's policy can sometimes reduce the cost of the buyer's policy, which is a point worth having in a negotiation.

Rentals

If the property is rented, please upload the lease agreement. Security deposits and prepaid rent transfer to the buyer at closing.

1031 exchange & entity sellers

If title is held by an entity, we will need supporting documents: a corporation's articles of incorporation, current certificate of good standing from the Georgia Secretary of State, and a resolution naming the authorised signers; a partnership's partnership agreement; or an LLC's articles of organization and operating agreement.

Documents & identity verification

Take a photo with your phone or upload a file — JPG, PNG, HEIC or PDF, up to 20 MB each. Georgia closings require a government-issued photo ID for every person signing, such as a driver's license or passport.

Helpful examples: your existing owner's title policy, survey, a recent mortgage statement for the payoff, HOA contact details, lease agreements, trust or entity documents, a death certificate if a party in title is deceased, a divorce decree or settlement agreement, marriage certificate, power of attorney, or — if you are a foreign person — your passport or resident alien card.

Anything else?

Sent securely to our office. We confirm receipt the same business day.

Thank you — we have it.

Our team will review your submission and follow up shortly. If you need us right away, call (770) 506-7765.

Wire fraud warning. We will never send you new or changed wiring instructions by email. If you receive any message that appears to change where funds should go, stop and call us at (770) 506-7765 using the number on this website.